We’re Hiring: Finance & Operations Coordinator

Job Description

Job Title: Finance & Operations Coordinator

Reports to: Head of Finance

Contract: Initial 12-month fixed-term employment contract, pending the completion of a successful 3-month probationary review period (with potential to extend the contract beyond the initial 12-months).

Location: Nairobi, Kenya

We are looking for someone who is:

  • Comfortable working collaboratively as part of a small, dynamic, international team.
  • Passionate about Producers Direct’s model and approach.
  • Adaptable and entrepreneurial, with a can-do approach and committed to going above and beyond the role’s on-paper remit to ensure success.

Key tasks include:

  • Financial Management
  • Overall Payroll management for Producers Direct employees – includingmonthly statutory filings for Kenya-based employees.
  • Day-to-day bookkeeping, including processing and logging of invoices and expenses receipts.
  • Maintaining petty cash – including monthly accounting and balances for Producers Direct team members internationally.
  • Preparation of monthly reconciliations for all Producers Direct Bank Accounts (in UK and East Africa).
  • Processing payments to contracted consultants, suppliers, office rent and costs.
  • Preparation and follow-up of invoices for payment.
  • Helping to ensure that Producers Direct’s financial policies, procedures an systems are ‘fit for purpose.
  • Preparation of ad-hoc financial reports as requested
  • Maintaining files of financial documentation to ensure there is a clear audit trail and documents are easily retrievable.
  • Support the annual audit process by ensuring all documentation required is available and accounts are up-to-date.

Operational Support

  • Leading procurement meetings and reports, including preparations for quarterly Procurement Committee meetings.
  • Office equipment/inventory management.
  • Supporting additional aspects of Producers Direct’s operations in East Africa and internationally, as required.
  • Maintenance of Staff Annual Leave and Overtime records.
  • Managing organisational insurance renewals.
  • Supporting the Sales and Marketing team records,targets, processes and procedures.

Qualities/Qualifications:

  • Motivated by Producers Direct’s mission to work with smallholders across Africa and Latin America to develop innovative farmer-led solutions to the challenges they face.
  • Bachelor of Commerce or CPA/ACCA qualified or part-qualified with demonstrated knowledge and experience of financial management and accounting standards in Kenya and internationally, and key differences between not-for-profit and for-profit accounting practices
  • Demonstrated experience working in a financial management role within small-to-medium sized organisations from not-for-profit and for-profit sectors.
  • Excellent IT, written and verbal communication skills, including ability to work with cloud-based financial management software. Knowledge of Xero will be an added advantage.
  • Ability to work effectively without supervision.
  • Experience working in the international development / food/agriculture sectors advantageous.

Compensation details

What we can offer:

  • Start date: From 14th December 2020
  • Contract Type: 12-months fixed-term – contingent on the successful completion of a 3-month probationary period.
  • Salary and benefits package with medical cover benefits, existing Sacco to encourage savings and financial support, pension scheme benefits.
  •  Salary commensurate with experience. (Gross salary Range ksh 150,000 to ksh 200,000)
  • Location: Westlands, Nairobi (principally office-based, with flexible working options negotiable due to covid)
  • The opportunity to make a real impact in a small but ambitious organisation.
  • Hands on experience and responsibility from day one.

If this sounds like you:

Please send your CV, and a cover letter of a maximum 300 words, to us at:

info@producersdirect.org

Within your cover letter, please answer the following question:

What do you see as the main differences between financial management systems within a for-profit and a not-for-profit?

Application deadline : Sunday 29th November 2020 5:00pm EAT

Please note: Only shortlisted applicants will be contacted.

Shortlisted candidates should expect to be invited for first round interviews scheduled from Thursday 3rd December.